Part of the Oriel application form for this specialty includes a series of self assessment questions.

You'll need to provide clear evidence to justify your answers.

Please note there is a separate self assessment form if you're applying to Orthodontics ST1.

The self assessment questions

There are a series of multiple-choice self-assessment questions built into the self-assessment form.

For these questions, you need to select the most appropriate response.

If you're successful at longlisting, the National Recruitment Office will contact you about uploading evidence on the self assessement portal.

Your responses to the self assessment questions will be verified against the evidence you submit on the self assessment portal.

Evidence to substantiate your answers must be easily identified and follow the strict guidance given.

The recruitment office is not able to advise you about which response you should select for any question.

You must select the response you feel you will be able to justify to the verification panel, using the evidence you provide.

If it's discovered that any response is false or misleading or if you provide evidence containing Patient Identifiable Data, you may be referred to a Probity Panel.

We reserve the right to use anti-plagiarism software.

Submitting your self assessment

We'll be using a separate system for collating and verifying the self assessment evidence. We'll provide details of the system, timelines and how to upload your evidence to shortlisted applicants after longlisting has been completed.  

We expect you to upload documentation relating to your score only for each question. You'll be advised of the dates to upload your evidence. Your documents will then be verified against your self assessment score by a panel of clinicians. After verification has been completed, applicants will be provided with feedback detailing any amended scores.

The verification panel will only be able to assess the evidence you provide. They will not contact you to request additional evidence.

This means you should provide all evidence in a clear format so it's easy to identify and assess.

More information about the self assessment upload portal can be found in the “Self Assessment Evidence Portal - Applicant Guide” document in the specialty training site's resource bank.

Self assessment appeals process

Once you have received your self assessment scoresheet, if you feel you have been scored incorrectly you can submit an appeal.

Instructions for submitting an appeal will be included in the email containing your scoresheet.

You will be given 48 hours to submit your appeal.

You will not be able to upload any additional documents during the appeals process, appeals can only be made using the evidence originally submitted. 

An appeals panel will review your appeal. Scores awarded by the appeals panel are final and there is no further recourse to appeal.

2024 Orthodontics ST4 national self assessment form

Listed below are the self assessment questions that appear on the application form along with the possible responses to each question. Your responses to these self assessment questions will determine your own score. You will need to provide evidence to substantiate your responses using the self assessment portal (which is a different system to Oriel where you make the application). This evidence will be validated by a panel and used to derive your final validated score.  You will be expected to upload evidence after you make an application, timelines will be communicated to you by the lead recruiter for the specialty you have applied for.

Any lack of evidence, or lack of clarity provided by applicants will lead to an amendment of the score. It is the responsibility of the candidate to provide clear and unambiguous evidence for the process.

If it is discovered that any response is false or misleading, evidence will be collected, and you may be referred to a Probity Panel.

We reserve the right to use anti-plagiarism software.

Formatting your submission

  • Please submit a separate PDF file for each of the 10 self assessment questions.
  • Applicants should upload only evidence relevant to each question. Clearly include your name and the question number ONLY you are providing evidence for in the file name.
  • Provide a cover sheet for each question, detailing the evidence included. The evidence provided must be in the order stated on the cover sheet
  • Please do not password protect any of your evidence upon upload
  • The panel will only be able to assess the evidence you provide. They will not contact you to request additional evidence. You are therefore requested to provide all evidence in a clear format so that this can easily be identified and assessed.

Dos and don'ts

  • The recruitment office is not able to advise you about which response you should select for any question. You must select the response you feel you will be able to justify to the panel, using the evidence you provide.
  • No evidence can be submitted retrospectively.
  • Evidence should not contain patient identifiable data.

*All time periods stated refer to Whole Time Equivalent (WTE) of employment (excluding any periods of statutory leave).  Any periods of statutory leave should be evidenced and uploaded to the relevant questions.  If you have worked less than full time (LTFT) at any period, you will need to provide evidence of the LTFT employment e.g.timetable or job plan for several of the questions.  This evidence can be the same but needs to be uploaded for each question.  Where evidence submitted is not clear, it may be rejected.

A self-assessment topics has been added to the FAQ section on Oriel to assist applicants when filling out certain questions on this form.

Question 1

At the time of application opening (11 January 2024) how many complete quality improvement projects (QIP) / complete audit cycles (i.e. first audit/project, action plan and re-audit/assessment to quantify impact of intervention) have you undertaken in the last 36 months(WTE)* of employment (excluding any periods of statutory leave).

Evidence for no more than three audits/QIP should be provided.

Question 1 responses

Responses

Scores

None

0

1 complete audit cycle (i.e. first audit/project, action plan and re-audit/assessment to quantify impact of intervention/QIP)

2

1 QIP 2
2 separate complete audit cycles/QIPs 4
3 separate complete audit cycles/QIPs  6

Evidence

  • For each QIP/audit please provide a summary (for example a PowerPoint presentation) – including:
    • first QIP/audit
    • action plan
    • evaluations/re-audit/assessment to quantify impact of intervention led by yourself
    • dates of QIP/audit undertaken
  • Please evidence your involvement in each QIP/audit, for example email acknowledgement of registration of QIP/audit with Clinical Governance team or response/letter from QIP/audit lead.
  • You must provide evidence for LTFT posts e.g. timeline/job plan
Question 2

At time of application opening (11 January 2024), please select the statement that best describes your experience in formal teaching events such as small group tutorial or lecture, of a minimum length of 30 minutes (this excludes clinical supervision) since or during your orthodontic training (or equivalent).

Please note a teaching session is a minimum of 30 minutes.

Question 2 responses

Responses

Scores

No teaching experience during or since my orthodontic training (or equivalent).

0

I am occasionally engaged in teaching, for example small group tutorials, lectures, seminars etc. on no more than 6 distinct occasions (lectures and presentations to your fellow orthodontic specialty trainees as part of your orthodontic programme do not count). 1
I am regularly engaged in teaching, for example small group tutorials, lectures, seminars etc. on at least 6 - 10 distinct occasions (lectures and presentations to your fellow orthodontic specialty trainees as part of your orthodontic programme do not count). 2
I am regularly engaged in teaching, for example small group tutorials, lectures, seminars etc. on 11 or more distinct occasions (lectures and presentations to your fellow orthodontic specialty trainees as part of your orthodontic programme do not count). 4
I have worked with local tutors to independently design and organise a teaching programme to enhance locally organised teaching and contributed regularly to teaching on 6 or more occasions over a 12-month period (lectures and presentations to your fellow orthodontic specialty trainees as part of your orthodontic programme do not count). 4

Evidence

Please provide any or a combination of the following evidence:

  • Evidence of formal evaluation from teaching sessions which should include the date, time and target audience. Evaluations should be mapped to learning outcomes.
  • If involved in designing, organising and delivery of a teaching programme, evidence should include letters/emails confirming level of involvement.You must provide evidence for LTFT posts e.g. timeline/job plan
Question 3

At time of application opening (11 January 2024), please select the statement that best describes your training to date in regard to teaching.

Question 3 responses

Responses

Scores

I have had no training in teaching methods

0

I have had brief training in teaching methods lasting no more than 2 days or online modules, for example teach the teachers course 1
I have had substantial training in teaching methods lasting more than 2 consecutive days 2

Evidence

Please provide the following evidence:

  • Certificates relating to completed training.
Question 4

At time of application opening (11 January 2024), have you achieved any academic publications as a postgraduate relevant to orthodontics within the last 60 months (WTE)*. This excludes published abstracts.

Select the highest scoring option applicable.

Question 4 responses

Responses

Scores

None

0

I have published a letter, book review or audit report (for example in BOS Clinical Effectiveness Bulletin) or non-peer reviewed article (including e-publications).  

Publications must be relevant to Orthodontics.

1
I have published a case report (including e-publications) relevant to Orthodontics 3
I have published one article (other than audit) from a study e.g. RCT or Systematic review in a peer reviewed PubMed listed publication relevant to Orthodontics 4
I have published more than one article (other than audit) from a study e.g. RCT or Systematic review in a peer reviewed PubMed listed publication relevant to Orthodontics  5
I have published one article (other than audit) from a study e.g. RCT or Systematic review in a peer reviewed PubMed listed publication as a first author relevant to Orthodontics 5

Evidence

  • For each publication, please include a screenshot or PDF copy of the publication or the acceptance letter from the relevant journal.
  • Do not include publication of a poster or an oral presentation abstract as they will not be counted as evidence.
  • Publications must be clearly relevant to Orthodontics.
  • You must provide evidence for LTFT posts e.g. timeline/job plan
Question 5

At the time of application opening (11 January 2024), have you given a local (within working environment), regional (deanery or NHS region), national (UK wide) or international (international/continent society meeting) oral presentation relevant to Orthodontics within the last 36 calendar months*

Select the highest scoring option applicable.

Question 5 responses

Responses

Scores

None

0

Local 1
Regional 2
National e.g. British Orthodontic Society Conference 4
International conference e.g. European Orthodontic Conference, IADR 6

Evidence

  • Please provide a copy of the relevant page of the meeting programme/(s) naming you as a presenter.
  • This can include cancelled events (due to the pandemic) at which you have been invited to speak. Please provide speaker programme as evidence.
  • An oral narrative to a poster presentation is excluded from this category.
  • You must provide evidence for LTFT posts e.g. timeline/job plan
Question 6

At the time of application opening (11 January 2024), have you given any local (within working environment) / regional (deanery or NHS region) / national (UK wide) / international (international/continent society meeting) poster presentations within the last 36 calendar months*

Select the highest scoring option applicable.

Question 6 responses

Responses

Scores

None

0

Local 1
Regional 2
National e.g. British Orthodontic Society Conference 3
International conference e.g. European Orthodontic Conference, IADR 4

Evidence

  • Please provide a copy of the relevant page or a digital screenshot of the meeting programme(s) naming you as a presenter.
  • You must provide evidence for LTFT posts e.g. timeline/job plan
Question 7

Please indicate below by choosing one of the options and provide evidence of commitment to the specialty regarding meeting/conference attendance over the last 36 calendar months(WTE)*.

Select the highest scoring option applicable.

Question 7 responses

Responses

Scores

No evidence

0

Attendance at a national or international Orthodontic specialist society meeting/conference 2
Attendance at more than one national or international Orthodontic specialist society meeting/conference 4

Evidence

  • Proof of attendance at meeting(s).
  • You must provide evidence for LTFT posts e.g. timeline/job plan
Question 8

At the time of application opening (11 January 2024) please indicate the level of management and leadership experience/training you have had since or during your Orthodontic training.

Question 8 responses

Responses

Scores

I have not had the opportunity to manage others or demonstrate leadership

0

Completion of an NHS focussed leadership/management course e.g. Edward Jenner 1
A leadership role e.g. Trust/HEI Junior Dentist representative, BDA/Specialist Society, Clinical Leadership Fellow, Primary Care NHS Network role 3
I have completed an NHS focussed management/leadership course and undertaken a leadership role e.g  Trust/HEI Junior Dentist representative, BDA/Specialist Society, Clinical Leadership Fellow, Primary Care NHS Network role 6

Evidence

  • Proof of leadership role(s) validated by senior clinician (i.e. in a non-training grade e.g. a Consultant or Specialist) or employer including duration of role and impact of your involvement.
  • Evidence of course completion or certificate of completion.
Question 9

Commitment to Orthodontic Specialty. 

Please choose only one of the following.

Question 9 responses

Responses

Scores

I am not employed as an Orthodontic Specialist nor am in a current ST3 Training Post

0

I can evidence sustained delivery of NHS practice in Orthodontics 2
I am an active participant of a local Orthodontic study circle 2
I have held Research Grants in Orthodontics 2
I hold a mentoring role in Orthodontics e.g. for Orthodontic Therapist, Dental Nurse 2
I am a member of a research network 2
I hold a Postgraduate degree qualification in Orthodontics 2
I am either currently working as a registered Orthodontic Specialist or I am currently in an NHS ST3 Orthodontic Training Post 4

Evidence

  • Written confirmation that you have participated in 2 or more Orthodontic study circle meetings within the last 12 months.
  • Evidence of research grants.
  • Certificate of completion of mentoring course.
  • Evidence of membership of research network.
  • Evidence of Postgraduate degree certificate.
  • GDC specialist number or National Training number.
Question 10

I confirm that I will provide the evidence to support the answers to this questionnaire in the manner outlined in the written instructions:

Question 10 responses

Responses

Scores

No

0

Yes 2

 

Page last reviewed: 27 June 2023

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