How we shortlist applicants varies across specialty, but we often ask you to complete self-assessment forms as part of the process.

In shortlisting, applications are scored according to their content, for example applicants’ experience, achievements, qualifications and so on. The scoring systems used are based upon the nationally-agreed person specification.

Not all dental recruitment processes use shortlisting. Please ensure that you also read the application information on the specialty you wish to apply to.

Self assessment form

Some specialty training recruitment uses a self assessment form as part of the shortlisting process.

Responses to the self assessment questions on the application form will be validated using the evidence submitted alongside the application and will determine the shortlisting score. You are asked to upload self-assessment evidence onto the Self Assessment Portal.

You will receive instructions on what documents to upload from recruitment offices of the specialties you applied to. Guidance explaining how to upload evidence on the Self Assessment Portal can be found on the Portal. There are also some frequently asked questions (FAQs) on Oriel.

If it's discovered that any self assessment response you provide is false or misleading or if you provide evidence containing Patient Identifiable Data, you may be referred to a Probity Panel.

We reserve the right to use anti-plagiarism software.

Your self assessment evidence

The verification panel will only be able to assess the evidence you provide. They will not contact you to request additional evidence.

This means you should provide all evidence in a clear format so it's easy to identify and assess.

Enquiries about the Self Assessment Portal

If you have any questions after reading the guidance and the FAQs, get in touch with us by starting a chat with Portia, our virtual assistant on the Self Assessment (SA) Portal, or through email at [email protected].

Interviews

For some specialties there are a limited number of interview slots available and due to some high competition ratios, not all applicants can be invited to interview.

For more information, go to the interviews page.

Scoring schemes

Where applicable, details of the scoring scheme should be made available to you.

Where shortlisting takes place applications that pass the eligibility checks will go ahead to be scored. The top-scoring applicants will be invited to interview or assessment. Typically, more applicants will be invited to interview than the number of posts available.

Feedback

Due to the large volume of applicants, some recruitment offices will only contact you if you are being invited to an interview. However, the lead recruiter will send shortlisting feedback to all applicants within 7 working days of the interview date.

If you are unsuccessful at the shortlisting stage, you will receive feedback from the lead recruiter.

This will consist of:

  • your shortlisting score and/or rank
  • maximum possible shortlist score
  • shortlist score and/or rank required to be invited to interview

Complaints

Where you feel that your application has not been managed correctly and have evidence of a failure in the process, there is a national complaints procedure.

You should contact the specialty recruitment office if you have any concerns about your application or would like to know more about the complaints procedure.

Page last reviewed: 21 September 2023